***This posting is a replica of the job offer published on the federal government and Quebec government bulletin boards.
Role and responsibilities
- Prepare correspondence, reports, statements, forms, presentations, applications and other documents from handwritten or dictated notes;
- Direct inquiries made by telephone, in person or electronically;
- Photocopy and staple documents for distribution, mailing and filing;
- Scan and file documents;
- Sort and file documents according to established filing systems, find and retrieve documents from files following requests, and maintain registers of classified or archived documents;
- Maintain and prepare reports from physical or electronic records, inventories, mailing lists and databases;
- Process incoming and outgoing mail, by mail or electronically;
- Send and receive messages and documents by fax or e-mail;
- Maintain inventory of office supplies, order supplies as required;
- Perform general accounting tasks, as required, such as preparing invoices and bank deposits;
- Sort, verify and process receipts, expenses, forms and other documents as needed;
- Perform any other task related to the function.
Key competencies
- Attention
- Diligent
- Reliable
- Enthusiastic
- Ability to learn quickly
- Adaptability
- Spirit of collaboration
Qualifications
- High school diploma or equivalent or relevant experience
- Language spoken ENGLISH or FRENCH